Social work case conference template

The Chair has the responsibility for making sure that all can participate, information is shared appropriately, decisions are made as required and that the process is accurately recorded. Each agency invited to attend the conference should produce a written report and discuss this with parents, and children where appropriate, in advance of the conference.

It is the responsibility of all agencies, who have relevant information, to make this available to the conference in the form of a written, legible and signed report. A key decision of the conference is whether the child should be registered, as being considered to be at risk, and therefore in need of a child protection plan. Children who move into Guernsey or Alderney and are already subject to a child protection plan will need further assessment and a 'transfer in' conference to determine whether the plan needs to continue while the child is resident in one of the islands.

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The goal of case conferencing is to provide holistic, coordinated, and integrated services across providers, and to reduce duplication. Case conferences can be used to identify or clarify issues regarding a client or collateral's status, needs, and goals; to review activities including progress and barriers towards goals; to map roles and responsibilities; to resolve conflicts or strategize solutions; and to adjust current service plans.

Case conferences are documented in the client's record. Case conferencing is utilized as a specific mechanism to enhance case coordination. A case conference form can help document the participants, topics discussed, and follow up needed as a result of a case conference. Although more difficult to arrange, a face-to-face case conference can clarify issues or resolve conflicts more directly than conferring with parties separately or by phone.

Involving clients in face-to-face case conferences with providers encourages participation and recognizes their role in the process.